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Council Officer Duties |
Grand Knight
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The Grand Knight is
responsible for the welfare of the council. He presides over council
meetings, acts as ex-officio member of all committees, appoints a
membership and program director, convenes officers for a monthly meeting,
and ensures all necessary reports are submitted to the state and Supreme
Council. He should also be aware of the council’s financial status and
ensure that his signature appears on all checks drawn. The grand knight is
a member of the Advisory Board with general supervision of the council’s
Columbian Squire circle. For more specific duties and responsibilities,
refer to the Grand Knights Handbook (#915). |
Deputy Grand Knight
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The deputy grand knight is
second in command. He assists the grand knight with council affairs and
fulfills all duties assigned to him by the grand knight. Should the grand
knight be absent from a council meeting, the deputy grand knight will
preside. He is chairman of the council’s retention committee and also a
member of the Advisory Board charged with overseeing the council’s
sponsored Columbian Squires circle. |
Chaplain
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The chaplain is the
spiritual advisor of the council. He is expected to make a report at
council meetings on religious matters. The grand knight appoints a priest
in accordance with any rules established by the bishop of the diocese to
serve as council chaplain. For more specific duties, responsibilities and
eligibility’, refer to the Chaplain‘s Handbook (#945). |
Chancellor
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The chancellor has a
variety of responsibilities. Primarily, he assists the grand knight and
the deputy grand knight in the execution of their duties and oversees the
council in both their absences. He is charged with strengthening the
member’s interests in council activities. The chancellor is chairman of
the admission committee and a member of the Columbian Squires circle
ceremonial team. |
Recorder |
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The recorder is similar to
a court reporter or a secretary. He is responsible for maintaining a true
record of all actions of the council and it’s correspondence. |
Financial Secretary
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The Supreme Knight, upon
recommendation of the council appoints the financial secretary. His main
area of responsibility is maintaining all financial and membership
records. He collects and receives all moneys from all resources, including
annual dues from council members. He also handles supply orders for the
council officers and members, filing the Report of Officer (#185), and
submitting all membership transactions to the Supreme Council. For more
specific duties and responsibilities, refer to the Financial Secretary
Handbook (#1410). |
Treasurer
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The treasurer is
responsible for the safekeeping and maintaining records of all council
funds and accounts. He is responsible for depositing money into the
council’s accounts and provides a certificate of such monies to the grand
knight. He is also responsible for payment of all expenses. |
Advocate
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The advocate is the legal
representative of the council and serves as the council’s attorney at
trials and investigations of any interest to the council. While he does
not need to be member of the legal profession, he should be familiar with
the council by-laws, the Order’s Charter, Constitution and Laws (#30),
Methods of Conducting a Council Meeting (#1937) and Robert’s Rules of
Order. |
Warden
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The warden is the
“watchdog” for council property and degree paraphernalia, except the
property of the financial secretary, treasurer and recorder. He is also
responsible for setting up the council chambers for meetings and
ceremonial work. During ceremonial exemplifications, he will appoint and
supervise guards. |
Inside & Outside Guards
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The guards have similar
responsibilities, but distinct differences. The outside guard tends to the
outer door admitting visitors and members to the inner door. Once at the
inner door, the inside guard checks to make sure that their membership
cards are current. |
Trustees
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The board of trustees
consists of three members elected by the council, They and the grand
knight, who serves as chairman, comprise the board of trustees. They
oversee the work of the financial secretary and treasurer. The board of
trustees and the deputy grand knight serve on the councils retention
committee. During council elections, only the three year trustee is voted
on, with the others moving on to become two-year and one-year trustees
respectively. |